How Automation Streamlined HR Contract Management and Saved 20 Hours Per Week
A manufacturing company with 1,200+ employees manually tracked HR contracts using Excel, consuming 20 hours per week. UnlimiTask implemented an automated HR workflow using n8n, eliminating errors and saving valuable time.
The Company
A leading manufacturing company with 1,200+ employees relied on manual processes for managing employment contracts. Their HR team used Excel spreadsheets to track contract end dates, sending notifications and handling renewals manually. This process consumed valuable time and increased the risk of errors.
Hiring UnlimiTask, we helped the company implement HR automation using n8n. The result? A streamlined system that eliminated human errors and saved 20 hours per week.
The Problem They Faced
Before working with us, their HR team was drowning in manual tasks. One employee spent nearly half their work week (20 hours!) just checking contracts and sending reminders. They constantly worried about missing important renewal dates or sending wrong information to employees. And let's be honest - as their workforce grew, their spreadsheet system just couldn't keep up. It was like trying to manage a forest with a notepad.
Our Solution
We built them a simple but powerful automated system using n8n. Now, their system automatically spots contracts ending within three months and alerts HR without anyone having to check. The renewal process keeps moving without constant manual oversight, which means no more frantic last-minute scrambles. The best part? We made it work with their existing Excel files and HR systems, so they didn't need to change everything at once or learn completely new software.
The Results
The difference was immediate and impressive. Their HR team got back 20 hours every week to focus on more important work - that's basically half a position they can now use for strategic initiatives! Contract notifications and renewals now happen without mistakes, which means better compliance and fewer awkward conversations about forgotten renewals. They don't lie awake at night anymore worrying about missing critical deadlines. Plus, the system can easily grow with them and handle other HR tasks too as they expand.
Looking Forward
We're proud of how we transformed this company's HR operations by replacing tedious manual work with smart automation. Their team now spends less time pushing papers and more time focusing on people - which is what HR should really be about.
Are you still handling HR tasks the old-fashioned way? We know how painful that can be. We'd love to show you how automation can make your life easier too, just like it did for this manufacturing company. Reach out to us at UnlimiTask, and let's talk about how we can help you break free from spreadsheet prison!